Faculty of Graduate Studies
Faculty Regulations
Faculty Regulations | The general regulations apply to all graduate students. Regulations specific to particular degree programs are outlined under the heading Degree Regulations. Notices of any changes in regulations are available from the program office. |
It is the students responsibility to be familiar with the regulations and deadlines of the Faculty of Graduate Studies as stated herein, in the Faculty of Graduate Studies Handbook of Supervision and Examination, in the Graduate Student Appointments Schedule and, for thesis-based students, in the Thesis Guidelines (). | |
Notes: |
Students are advised to consult with their Graduate Coordinator and Graduate Program Administrator regarding all aspects of their graduate programs. All graduate students registering or re-registering must have contacted their supervisors and programs to discuss their programs within the first two weeks of their annual registration month. All graduate courses listed in this Calendar are tentative and subject to the availability of instructors and student interest and in some instances are only offered in alternate years. Students should consult a current timetable before registering. |
Conflict of Interest
Admission Categories
Graduate students are admitted to the Faculty in one of the following categories: | ||
Regular | A student may be admitted to a program leading to a Masters or doctoral degree as a regular graduate student, provided admission qualifications are met. | |
Interdisciplinary Degree Program: A student wishing to pursue a thesis-based degree in an area not sufficiently represented by one graduate program may be admitted both to a home program and a conjoint graduate program in an interdisciplinary degree program. The student should complete the appropriate application form and submit it with the application fee, and official transcripts and letters of reference to the intended home graduate program. The prospective home program will liaise with the conjoint program. Contact the prospective home graduate program for further details. Special Case Graduate Admission is used when resources are available to admit a student to undertake graduate studies, but no formal program exists. Check http://www.grad.ucalgary.ca/policy/special_case.htm and contact the relevant graduate program for details. |
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Qualifying | A student who meets the qualifications for admission, but who lacks the necessary background in a chosen area of specialization for a particular graduate program, may be admitted as a qualifying graduate student. A qualifying graduate student must be a full-time registrant in either a Masters or a doctoral degree program. Qualifying status will not be granted for a period exceeding one year. Upon satisfactory completion of a qualifying year, the student may be transferred to regular student status. Because a qualifying student is required to take more courses in a degree program than a regular graduate student, a qualifying student in a thesis-based program will be assessed an extra year of full program fees. A qualifying student in a course-based program will pay tuition fees for the extra courses he or she is required to take on a per-course basis. Tuition fees paid for courses taken during the qualifying year will not count toward the tuition fee for the degree program. |
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Visiting | A student who is registered in a graduate degree program at another university that does not have an exchange agreement with the ²ÝÝ®ÎÛÊÓƵµ¼º½, and who wishes to engage in coursework and/or research at the graduate level at the ²ÝÝ®ÎÛÊÓƵµ¼º½ for credit at the home university, may be admitted as a visiting graduate student. A visiting student must submit a Visiting Student Application form and pay the application fee. Visiting students apply to specific graduate programs, and the files are forwarded to the Faculty of Graduate Studies in the normal way. Visiting students pay all applicable general and tuition fees. Visiting students are normally permitted to spend a maximum of one year at the ²ÝÝ®ÎÛÊÓƵµ¼º½. It should be noted that admission as a visiting student does not guarantee later admission to a graduate program at the ²ÝÝ®ÎÛÊÓƵµ¼º½. | |
Exchange | General The ²ÝÝ®ÎÛÊÓƵµ¼º½ has reciprocal exchange agreements with other institutions. Graduate students from these institutions may engage in course or research work at the ²ÝÝ®ÎÛÊÓƵµ¼º½ for credit at the home institution. An exchange student must submit the appropriate application/approval form (). An exchange student pays tuition fees at the home institution when this is written into the specific exchange agreement, and applicable general fees at the ²ÝÝ®ÎÛÊÓƵµ¼º½. If there is no reciprocal fee agreement, the exchange student pays applicable tuition and general fees at the ²ÝÝ®ÎÛÊÓƵµ¼º½. Exchange student status does not guarantee admission to graduate programs at the ²ÝÝ®ÎÛÊÓƵµ¼º½. An exchange student who wishes to apply to a graduate program at the ²ÝÝ®ÎÛÊÓƵµ¼º½ must do so in the usual manner. No fee credit will be given for work done as an exchange student. |
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The Western Deans Agreement covers graduate students from the following universities: Athabasca University Brandon University Simon Fraser University University of Alberta University of British Columbia ²ÝÝ®ÎÛÊÓƵµ¼º½ University of Lethbridge University of Manitoba University of Northern British Columbia University of Regina University of Saskatchewan University of Victoria A graduate student registered in the Faculty of Graduate Studies at one university may apply for student status at a university listed above by completing the appropriate application that requires the approval of the graduate coordinator, and the Faculty of Graduate Studies at both the students home and host universities. Applications should be received in the Faculty of Graduate Studies at the host institution three months before the beginning of the term at the ²ÝÝ®ÎÛÊÓƵµ¼º½. The student pays tuition and general fees at the home university and applicable general fees at the host institution. The student is responsible for arranging for an official transcript to be sent from the host institution to the home institution when the course(s) has been completed. Each home institution has regulations regarding the maximum number of transfer credits permitted. Further information is available at |
Admissions
Qualifications for Admission | Applicants must hold or obtain the following minimum qualifications before the Faculty will give consideration to admission: 1. A ²ÝÝ®ÎÛÊÓƵµ¼º½ four-year baccalaureate degree or an equivalent degree from a recognized institution. Degrees and grades from foreign institutions are evaluated for their equivalency to those of the ²ÝÝ®ÎÛÊÓƵµ¼º½. An admission grade point average of 3.00 or higher (on the ²ÝÝ®ÎÛÊÓƵµ¼º½ four-point system) is required. This is based on the last two years of the undergraduate degree consisting of a minimum of 10 full-course equivalents. Note: Individual graduate programs may require a higher admission grade point average. Appropriate course content for the graduate program applied for, and adequate senior level courses to ensure preparation for graduate work is taken into consideration. Any previous graduate work is also considered. Note: In exceptional circumstances, individuals who do not meet formal academic requirements but who have significant life achievements may be considered for admission to some graduate programs. The candidate must provide the relevant graduate program with evidence demonstrating a potential to undertake successfully the proposed program of studies. Such candidates are advised to make early contact with the graduate program. In all such cases, the decision whether or not to admit rests with the Dean of the Faculty of Graduate Studies. 2. Proficiency in the English language is essential for the pursuit and successful completion of graduate programs at the ²ÝÝ®ÎÛÊÓƵµ¼º½. Prior to admission to the Faculty of Graduate Studies, an applicant whose primary language is not English may fulfill the English language proficiency requirement in one of the following ways:
1 Some programs require scores higher than the Faculty of Graduate Studies minima. See program listings for specific details. 3. Endorsement from the Head of the Department - It is the responsibility of the department or graduate program concerned to ensure that the applicant is, in all relevant respects, acceptable to the department and that the students proposed program is aligned with the availability of resources for adequate supervision and research, with departmental research objectives, and with program balance, as appropriate. There is no general right of admission to graduate programs. Each graduate program determines whether to recommend the admission of a particular applicant to the Faculty of Graduate Studies based not only on the applicants credentials but also on the availability of resources for supervision and research, departmental research objectives, program balance, and other such considerations. Taking these considerations into account, graduate programs are expected to act in an equitable manner in their admission procedures. All graduate programs have limited enrollment capacities. Meeting the minimum requirements does not guarantee admission. If, at any time it is discovered that a student was admitted on the basis of falsified documents or information, the admission will immediately be declared null and void and future admission will be denied. Students who do not meet admission standards and wish to pursue graduate work are advised to enroll in the equivalent of a full year (a minimum of three graded full-course equivalents) at the senior undergraduate level in order to improve their academic record to acceptable admission standards (a grade of B or higher in every course). All such courses represent make up work and cannot be used for advanced credit towards a graduate degree program. Successful completion of make up work does not guarantee admission to a graduate program. Students are advised to discuss this option with the appropriate graduate program before embarking on such a course. |
Application for Admission | Applications for admission to the Faculty should be submitted through the on-line application system, which can be accessed through program websites. No assurance can be given that applications received after the deadlines noted in the Application Deadline section of the appropriate program section of this calendar will be processed in time to permit the applicant to register for the following session. Specific instructions for applicants are included with the application. All applications to the Faculty of Graduate Studies of the ²ÝÝ®ÎÛÊÓƵµ¼º½ must include the following:
Note: Advanced credit can be applied for only when applying for admission. See Advanced Credit below. Students will not normally be permitted to register in a ²ÝÝ®ÎÛÊÓƵµ¼º½ degree or diploma program while simultaneously working toward another degree or diploma at the ²ÝÝ®ÎÛÊÓƵµ¼º½ or at another institution. |
Retention of Student Records | Graduate student files will be kept electronically in the Faculty of Graduate Studies. All application documents submitted to the Faculty of Graduate Studies become the property of the ²ÝÝ®ÎÛÊÓƵµ¼º½ and cannot be returned to the student.. When applying for admission to another program, an applicant who completed a graduate degree from the ²ÝÝ®ÎÛÊÓƵµ¼º½ more than five years in the past must submit such original transcripts of post-secondary education institutions attended as are required by the program or the Faculty of Graduate Studies, and three appropriate letters of reference. |
Offer of Admission | An offer of admission to a graduate program shall specify the program to which the student is admitted in terms of available programs as specified in this Calendar. Any more detailed terms of admission applying to a particular offer shall be specified in the offer. Graduate programs will supply a program specification including the terms of admission to the Faculty of Graduate Studies when recommending that a student be admitted, and will ensure that copies of any documents cited in the specification are lodged with the Faculty of Graduate Studies. The program specification shall include course requirements, any full-time requirements, and any other relevant program components. If, during a students program, a change in the program is mutually agreed upon by the student and the graduate program, the program may be changed from that specified as part of the offer of admission, but such variation will not come into effect until it is approved by the Faculty of Graduate Studies. |
Advanced Credit | Thesis-based programs: Application for credit should be made to the graduate program at the time of admission, so that the graduate program can take previous work into account when specifying a students program. Course-based programs: The student must request advanced credit in writing at the time of application for admission, endorsed by the graduate coordinator and submitted to the Faculty of Graduate Studies with the admission recommendation. Courses for which advanced credit is being sought must be from a recognized institution and not have been used for any degree or diploma accreditation. They must be graded, graduate level courses, and the graded level of performance must be equivalent to a B grade or higher standing at the ²ÝÝ®ÎÛÊÓƵµ¼º½. Advanced credit may not exceed either one-third of the program or two full-course equivalents, whichever is less. The total of advanced credit and transfer credit may not exceed either one-third of the program or two full-course equivalents, whichever is less. Advanced credit is not normally given for courses taken more than five years before admission to the current graduate degree program or for courses taken for the purposes of qualifying for admission. No fee credit is given for courses that are used for advanced credit, or for courses taken as an unclassified or qualifying student. |
Readmission | A student who has withdrawn from program not more than five years previously and wishes to apply for readmission must submit an updated application form and a $180 fee along with a letter requesting readmission and a time line detailing the remaining program requirements and when each will be completed. If the student has taken courses at any post-secondary institutions since withdrawing from program, updated transcripts and one relevant letter of appraisal must be submitted. Each application for readmission is dealt with individually. There is no guarantee of readmission for any student. A student who withdrew, or was withdrawn from program, more than five years previously, and wishes to be readmitted to the program must re-apply by following the normal course of application through the graduate program, including the submission of transcripts and appropriate letters of reference, and a fee of $180. The remaining allowable time in program will be stipulated in the offer of readmission. Previous time in program will be credited. A fee assessment, taking into account the specific circumstances of the students activities during the period of withdrawal, will be made as part of the offer of readmission. |
Reactivation | A student who has been withdrawn for failure to register and who wishes to reactivate his/her registration, must submit a Faculty of Graduate Studies Annual Registration form, and a $180 fee. The student's supervisor and graduate coordinator must sign the registration form, indicating their willingness to reinstate the student. Reactivation may only take place within four months of the students annual registration month, and the student will be responsible for fees for the entire term. If the student wishes to return to program after the four-month period has passed, the student must apply for readmission for the next session to which the program will admit students (see above). |
Registration
Each year of the program, no later than the deadline date for the annual registration month, each graduate student must register using the Infonet www.ucalgary.ca/infonet. Students who are not taking courses must use the Infonet to indicate full-time or part-time status. A student who does not register by the appropriate deadline date will be withdrawn for failure to register. A complete guide to the registration system is available in the Course Registration and Planning Guide that becomes available in mid-February for Spring/Summer registration, and in April for Fall/Winter registration. Students wishing to audit courses, or to be placed in courses not listed in the Master Timetable, must do so through the department offering the course(s). Students should always consult with their graduate programs concerning course selection. A Registration Confirmation for First Year Students form or, for continuing students, an Annual Progress Report, must be completed and signed by both the student and supervisor/interim advisor, and endorsed by the graduate coordinator. Refer to the deadlines in the Academic Schedule at the beginning of this Calendar. Following registration, it is the student's responsibility to verify course registration and fee assessment using the Infonet. Questions regarding registration should be directed to the appropriate graduate program or the Faculty of Graduate Studies. Students must maintain continuous registration and pay the appropriate fees until all degree requirements have been completed. A student who fails to re-register by the deadline indicated in the Academic Schedule will be withdrawn from the program for failure to register. Information about readmission or reactivation appears above. Students in course-based programs must take a minimum of one half-course per registration year. If a student in a course-based program does not take a minimum of one half-course during a registration year, the student will be required to withdraw from program. It is expected that students in course-based programs will complete at least half of the required courses in the first two years of the program. | |
Student Status | |
Full-Time Students | Research-Based Programs Graduate students are considered to be full-time if they declare themselves to be full-time and their graduate program affirms their status. Normally to be considered full-time, the student must work an average of 40 hours per week on program-related activities. Program-related activities include course work, systematic reading, laboratory or other research work, work related to the production of thesis proposals and/or defense of thesis and thesis proposals, field work, and study for candidacy examinations. Programs may have more specific definitions of full-time status, but such classifications will apply only if they appear in this Calendar or in a students program as specified by the program as a condition of admission. A graduate student may arrange to undertake a portion of the full-time requirement at another institution or in the field. Requests for permission to undertake such full-time external student research must be submitted well in advance to the graduate coordinator for approval. Course-Based Programs A course-based graduate student can declare full-time status if registered in three full-course equivalents in a registration year. |
Part-Time Students | Graduate students who do not meet the criteria for full-time student status are considered part-time students. All course-based degree programs may be completed on a part-time basis provided they are completed within the prescribed time limits. |
Special Registration Status | Students who must spend a substantial portion of their time on particularly demanding family responsibilities may apply for special registration status. This status enables a student to register full-time but carry an adjusted load to accommodate family responsibilities. As full-time students, they are eligible to hold most types of funding. Program length and maximum time to candidacy may be extended as required. Application is made to the graduate program, which recommends the special registration status to the Faculty of Graduate Studies. Students on Special Registration Status must submit an Annual Progress Report to the Faculty of Graduate Studies. |
Change of Registration or Status | Course changes must be done through the Infonet until the deadlines listed in the Academic Schedule (http://www.ucalgary.ca/pubs/calendar/2004/When/AcdschUND.htm). Course changes after the deadline must be done on a Change of Course Registration form and a $60 late fee will be charged. Registering to audit a course must be done on a Change of Course Registration form. Changes to full-time/part-time status subsequent to the infonet registration deadline must be submitted on a Change of Program or Status form. Forms are available on the Faculty of Graduate Studies website . |
Time Limits | Except where noted in the detailed program descriptions, students in thesis-based programs at the Masters level must complete all degree requirements within four registration years. Students in course-based Masters programs must complete all degree requirements within six registration years. It is expected that students completing a Masters degree on a full-time basis will complete the degree within half the time allowed. Students in doctoral programs must complete all degree requirements within six registration years although it is expected that most candidates will complete requirements within four years. |
Transcripts and Statements | A student requiring a transcript of his/her ²ÝÝ®ÎÛÊÓƵµ¼º½ record, for personal use or to be sent to another institution, must request such transcripts in writing by sending a personal letter to the Registrars Office, or by completing the appropriate form available from the Registrars Office or on-line at http://www.ucalgary.ca/registrar/students/order_transcript.html. The fee for an official ²ÝÝ®ÎÛÊÓƵµ¼º½ transcript is $4 per copy. |
Course Withdrawal | A graduate student may change status, including withdrawal from a course in which he/she is registered, any time up to and including the deadline dates given in the Academic Schedule section of this Calendar. Students are not permitted to withdraw more than once from a particular course. Please refer to the main ²ÝÝ®ÎÛÊÓƵµ¼º½ Calendar for further information on course withdrawal. Tuition fees will be refunded only if the student drops a course before the last day for payment of the appropriate fees. |
Program Withdrawal | A student wishing to withdraw from the Faculty of Graduate Studies should complete a Graduate Withdrawal form, available at http://www.grad.ucalgary.ca/faculty/forms.htm. This form requires the approval of both the graduate coordinator and the Dean of Graduate Studies. A student in a thesis-based program, who withdraws without completing a Graduate Withdrawal form, will not be eligible for any refund, or for exemption from fees in that registration year. A student in a course-based program who withdraws from program without having taken a course during the year will not be refunded the tuition fee assessment of the equivalent to a graduate half-course fee for the registration year unless the student withdraws from program before the fee payment deadline in his/her annual registration month. When a student withdraws from the Faculty of Graduate Studies, it is the students responsibility to ensure that all outstanding fees are paid. After a required withdrawal from a graduate program at the ²ÝÝ®ÎÛÊÓƵµ¼º½, a student may not apply to another graduate program at the ²ÝÝ®ÎÛÊÓƵµ¼º½ until a year after the final decision to require withdrawal has been made. |
Leave of Absence and Extensions | The Faculty of Graduate Studies has provision for a Leave of Absence when a student has appropriate grounds, such as medical problems, bereavement, parental or caregiving responsibilities, or military service, for being absent from a program for a period of up to one year. A leave of absence should be requested well in advance. Further information and an application form can be obtained at http://www.grad.ucalgary.ca/faculty/forms.htm If a student needs longer than the regulation time allowed to complete a program, an extension to program may be granted on the basis of a recommendation from the graduate coordinator that specifies the grounds for the extension and provides a detailed schedule for the completion of the program. |
Program work
Combined Degree Programs | The Faculty of Graduate Studies has approved guidelines for Combined Degree Programs. A Combined Degree Program is a formal arrangement between two units offering programs whereby approved students may be registered simultaneously in two programs. The requirements for both degrees must be completed before the student can graduate. The ²ÝÝ®ÎÛÊÓƵµ¼º½ presently offers the following combined degree programs: LLB/MBA, MSW/MBA, MBT/MBA, MD/Masters degree, and MD/PhD. Information and application packages are available from the relevant graduate programs. |
Interdisciplinary Degrees | A student wishing to pursue a thesis-based Masters or doctoral degree in an area not sufficiently represented by one graduate program can request to do an interdisciplinary degree. In an interdisciplinary degree program, the student is admitted to both a home program and a conjoint program. The student submits an application form and fee along with official transcripts and letters of reference to the proposed home program, which will liaise with the proposed conjoint program. Further details regarding the application process to an interdisciplinary degree program are available at . |
Special Case Admissions | In a department where the resources to pursue the degree are available, but no formal degree program is offered, a student may be considered for a special case admission. Guidelines are available at or from the graduate program. |
Transfer Credit | Students currently registered in a graduate degree program at the ²ÝÝ®ÎÛÊÓƵµ¼º½ may receive credit for courses taken at other recognized institutions on a Letter of Permission or through the Western Deans Agreement. Letters of Permission are available through the graduate program offices. Program and Faculty of Graduate Studies approval of these arrangements must be obtained before the courses begin. Course-based programs: Transfer credit for courses may not exceed one third of the program or two full-course equivalents, whichever is less. Transfer credit and any advanced credit received upon entrance to the program may not exceed one third of the program or two full-course equivalents, whichever is less. In order to receive transfer credit, students must arrange for official transcripts showing the courses taken and grades achieved to be sent from the other institution to the Faculty of Graduate Studies. Courses for which transfer credit is being sought must be from a recognized institution and not have been used for any degree or diploma accreditation. They must be graded, graduate level courses, and the graded level of performance must be equivalent to a B grade or higher standing at the ²ÝÝ®ÎÛÊÓƵµ¼º½. |
Course Work Minima | Course-based graduate programs normally consist of at least six full-course equivalents taken at the graduate level. Audited courses do not count towards the fulfillment of program requirements. |
Language | Except in certain courses in the language departments, the language of instruction at the ²ÝÝ®ÎÛÊÓƵµ¼º½ is English. Theses must be submitted in English, except in the Department of Germanic, Slavic and East Asian Studies, the Department of French, Italian and Spanish, and in the French Education sub-specialization in the Graduate Division of Educational Research. There is no Faculty of Graduate Studies requirement for proficiency in any language other than English. Individual graduate programs, however, may have their own requirements as set out in the Programs of Study section in this Calendar. |
Supervisors/ Advisors | All students in programs leading to graduate degrees are required to have a supervisor or an advisor. Students arriving on campus may be assigned an interim advisor until they have had an opportunity to become familiar with the Faculty members and their research interests, but must have a permanent supervisor or advisor no later than one year after initial registration. No student will be permitted a second annual registration without having a supervisor or advisor approved by the Faculty of Graduate Studies. See Faculty of Graduate Studies Handbook of Supervision and Examination at http://www.grad.ucalgary.ca/policy/policies_and_procedures.htm. |
Annual Reports | Each graduate student must file an annual progress report with his or her graduate program. Consult the program for deadlines. Delinquent students may be denied registration. |
Student Standing
Grading System and Progress | While B is the minimum passing grade in any one course for students in the Faculty of Graduate Studies, a grade point average (GPA) of at least 3.00 must be maintained in each year of program. A student who receives a grade of B or lower in two or more courses may be required to withdraw regardless of his/her overall GPA in the program. A graduate program may recommend to the Faculty of Graduate Studies that a student be required to withdraw for lack of satisfactory progress in either course work or research. The Faculty of Graduate Studies, after consultation with the graduate program and/or supervisory committee concerned, may initiate the withdrawal of a student. Final grades may be accessed through the Infonet: . | ||
Distribution of Grades | |||
Grade | Grade Point Value | Graduate Description | |
A+ | 4.0 | Outstanding | |
A | 4.0 | Excellent - superior performance showing comprehensive understanding of the subject matter | |
A- | 3.7 | Very good performance | |
B+ | 3.3 | Good performance | |
B | 3.0 | Satisfactory performance Note: The grade point value (3.0) associated with this grade is the minimum acceptable average that a graduate student must maintain throughout the program as computed at the end of each year of the program. | |
B- | 2.7 | Minimum pass for students in the Faculty of Graduate Studies Note: Students who accumulate two grades of B- or lower may be required to withdraw from program by the Faculty of Graduate Studies, regardless of their grade point average. | |
C+ | 2.3 | All grades below B- are indicative of failure at the graduate level and cannot be counted toward Faculty of Graduate Studies course requirements. | |
C | 2.0 | ||
C- | 1.7 | ||
D+ | 1.3 | ||
D | 1.0 | ||
F | 0.0 |
Research and Ethics Approval | All research involving human subjects must receive ethics clearance from the appropriate ²ÝÝ®ÎÛÊÓƵµ¼º½ Research Ethics Board. There are two Conjoint Research Ethics Boards, the Conjoint Health Research Ethics Board for the Faculties of Kinesiology, Medicine and Nursing, and the Conjoint Faculties Research Ethics Board for all other Faculties. The appropriate department or Faculty ethics review committee first reviews research proposals involving human subjects. After the department or Faculty ethics review committee is satisfied, the proposal is sent to the appropriate Conjoint Research Ethics Board with a recommendation for approval. Graduate students should consult with their departments or graduate programs, and http://www.ucalgary.ca/UofC/research/html/ethics/ethics.html for information about the ethics approval process. |
Program Transfers | Program transfers must take place before a students third annual registration. Students should consult the supervisor and graduate coordinator. Current time in program will be credited; course credit is given at the discretion of the program. It is the students responsibility to check the fee implications of the transfer. Doctoral students who have transferred from another institution must pass a candidacy examination at the ²ÝÝ®ÎÛÊÓƵµ¼º½. An exception may be made if a candidacy examination equivalent to that at the ²ÝÝ®ÎÛÊÓƵµ¼º½ has been successfully completed at another university. |
Examinations
Each student must satisfy all examination requirements, as noted in the Faculty of Graduate Studies Handbook of Supervision and Examination (http://www.grad.ucalgary.ca/policy/policies_and_procedures.htm) for the appropriate degree. The Notice of Oral Examination requires program signatures indicating that the student has completed relevant program requirements, maintained a grade point average of 3.00 or higher, and is not on withhold for financial or any other reason. In any case where such a clearance cannot be signed, the graduate coordinator must provide a memo of explanation to the Dean of Graduate Studies, who will rule on whether the examination will be held. |
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Doctoral Oral Candidacy Examinations | Oral candidacy examinations are closed examinations chaired by a neutral chair. In addition, programs may choose to have the supervisor as a non-voting observer who does not attend the in camera discussions of the examining committee. If a program has chosen this option, it will be listed in the program description in this Calendar. The examining committee recommendation for an oral candidacy examination must be either pass or fail. If the result is fail, the examining committee may recommend to the Dean of Graduate Studies that the candidate be allowed to retake the examination, or that the candidate be withdrawn from program. Only one retake of the oral candidacy examination is permitted, no sooner than two months and no later than six months after the original attempt. A unanimous decision is required from the examining committee. Should the examiners fail to achieve unanimity, the examination must be adjourned and the Dean informed immediately. |
Final Oral Comprehensive Examinations | Final oral comprehensive examinations are closed examinations. The examining committee recommendation for an oral comprehensive examination must be either pass or fail. If the result is fail, the examining committee may recommend to the Dean of Graduate Studies that the candidate be allowed to retake the examination, or that the candidate be withdrawn from program. Only one retake of the oral comprehensive examination is permitted, no sooner than two months and no later than six months after the original attempt. A unanimous decision is required from the examining committee. Should the examiners fail to achieve unanimity, the examination must be adjourned and the Dean informed immediately. |
Final Thesis Oral Examinations | A candidate in a thesis-based program is required to submit a thesis and pass a final oral examination. All thesis oral examinations are chaired by a neutral chair. Final thesis oral examinations are designated as open or closed. Such determination is made by the graduate program and is stated in this calendar under each program listing. Attendance at a closed examination is limited to the chair, the examiners, the Deans representative, the department head or representative, and the student. No more than ten people may be in the examination room. A closed examination may be preceded by a public presentation on the same day, but what transpires at the public presentation is not considered part of the examination. Open examinations are open to the public, but only the examiners may question the student. The examiners deliberation is held in camera. If a program has opted to hold open examinations, a student has a right to choose, without prejudice, a closed examination and no public presentation. All examiners must receive a copy of the thesis in its final form a minimum of three weeks before the day of the oral examination. If the examining committee approves the thesis, after the oral defence each member except the supervisor will sign the approval pages. After the student has made any minor revisions necessary, the supervisor will sign the approval pages. If the examining committee approves the thesis but judges that more extensive revisions are necessary, committee members will not sign the approval pages until the revisions have been made. If the thesis is judged acceptable, but the oral defense is not, the examination is considered a "fail." The approval pages will not be signed, and the committee will recommend to the Dean that the student be allowed a second attempt at an oral defense not later than six months after the date of the initial examination. If the thesis does not meet minimum standards, but the committee considers that further research and/or revision may bring it to an acceptable standard the examination result is "fail." The committee will recommend to the Dean that the student be allowed to re-submit the thesis and re-take the oral defense no sooner than six months and no later than twelve months after the initial defense. If the thesis does not meet minimum standards and the committee considers that no reasonable amount of additional research or revision is likely to bring it to an acceptable standard, the examining committee will recommend the withdrawal of the student to the Dean. The examination result is "fail." A unanimous decision is required from the examining committee. Should the examiners fail to achieve unanimity, the examination must be adjourned and the Dean informed immediately. |
Thesis | Students must continue to pay the appropriate tuition and general fees until all degree requirements, including the submission of the thesis to the Faculty of Graduate Studies, have been completed. Complete information on the formatting, printing, binding and distribution of the thesis is contained in the Faculty of Graduate Studies Thesis Guidelines, available at http://www.grad.ucalgary.ca/policy/policies_and_procedures.htm. Once all the examiners have signed the approval pages, the student must submit one unbound copy of the thesis, with original signatures on the approval page, a Departmental Recommendation for Convocation Clearance form, appropriately signed, a Thesis Distribution form and a ²ÝÝ®ÎÛÊÓƵµ¼º½ Partial Copyright Licence form, to the Faculty of Graduate Studies. The Faculty of Graduate Studies will arrange to have the unbound thesis deposited in the University Library. A second copy of the thesis, submitted in electronic format or as an unbound printed copy, with a National Library Subject Term Classification form and a National Library Non-Exclusive Licence to Reproduce Theses, will become part of the national thesis database, and available in microfiche format from the National Library. (See the Thesis Guidelines for further information about the submission format.) The Faculty of Graduate Studies will arrange to have the thesis submitted to the National Library. The compulsory thesis levy collected for the first two years of a thesis program covers National Library microfiche costs. The student may decide not to have a copy of the thesis submitted to the National Library. This decision must be made when the thesis is submitted to the Faculty of Graduate Studies. The Faculty of Graduate Studies will not be responsible for later submission of the thesis to the National Library. The student is responsible for the costs of printing the required number of copies of the thesis, and for having the required number of copies bound. |
Graduation
The various deadline dates pertaining to Convocation are set out in the Academic Schedule. Students are strongly advised to acquaint themselves with these dates. | |
Application for Degree | All students who expect to receive degrees or diplomas at one of the May, Spring (June) or Fall Convocations must complete an online Application for Degree, available through the Infonet. Students who do not complete an Application for Degree form will not be included in the graduation list. The deadlines for such applications are March 1 for May and Spring (June) Convocations and August 15 for Fall Convocation. |
Convocation Requirements | In order to be cleared to graduate, thesis-based students must successfully pass a final thesis oral examination, submit an unbound copy of the thesis, a ²ÝÝ®ÎÛÊÓƵµ¼º½ Partial Copyright Licence, and a Department Recommendation for Convocation Clearance form to the Faculty of Graduate Studies, and fulfill graduate program requirements for the submission of thesis copies. If a student has not been cleared to graduate before the students next annual registration date, the student must register. If the student does not register, the student will be withdrawn for failure to register. When the student subsequently applies for re-admission to graduate, the student will be assessed fees retroactive to the date of withdrawal. In order to be cleared to graduate, except in the Master of Business Administration program, course-based students must pass a final comprehensive exit requirement. |
Appeals Procedures
The following charts contain quick summaries of the steps to be followed for reappraisals and appeals. These charts must be used in conjunction with the detailed procedures following. | |||
Reappraisals | |||
Reappraisal of Graded Term Work |
Whom to Contact |
How to Apply |
When to Apply |
Instructor of Course
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Personal Contact
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Within 15 days of receipt of grade/return of work
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Department Head (Head of Program or Dean of Faculty if a non-departmentalized faculty) | Personal Contact | Immediately after instructor's final decision | |
Teaching Faculty Appeals Committee | Letter to Dean of Faculty offering course | Within 15 days of unfavourable decision | |
Reappraisal of Final Grade | Whom to Contact |
How to Apply |
When to Apply |
Registrar | Request for Reappraisal of Final Grades form | By established deadline | |
Teaching Faculty Appeals Committee | Letter to Dean of Faculty offering course | Within 15 days of unfavourable decision | |
General Faculties Council's Committee to Hear and Determine Student Academic Appeals | Letter to Secretary to General Faculties Council | Within 15 days of unfavourable decision | |
Academic Appeals | Whom to Contact |
How to Apply |
When to Apply |
Teaching Faculty Appeals Committee | Letter to Dean of Faculty | Within 15 days of unfavourable decision | |
General Faculties Council's Committee to Hear and Determine Student Academic Appeals | Letter to Secretary to General Faculties Council | Within 15 days of unfavourable decision | |
Appeal against Faculty of Graduate Studies Ruling | Whom to Contact |
How to Apply |
When to Apply |
Faculty of Graduate Studies Appeals Committee | Letter to Dean of Graduate Studies | Within 15 days of unfavourable decision | |
General Faculties Council's Committee to Hear and Determine Student Academic Appeals | Letter to Secretary to General Faculties Council | Within 15 days of unfavourable decision | |
Appeal against Ruling of Non-Academic Misconduct | Whom to Contact |
How to Apply |
When to Apply |
Secretary to General Faculties Council | Letter to Secretary to General Faculties Council | Within 15 days of ruling |
The University recognizes that there are instances when a student may wish to challenge University decisions about grades or academic policy. When a dispute arises, every effort should be made to resolve the issues informally rather than resort to a formal appeal. If, however, a formal appeal is necessary, the student should follow the Appeals Procedures that are described below. Appeals for reappraisal of graded term work, reappraisal of final grades, and other academic appeals are pursued through the teaching Faculty. The Faculty of Graduate Studies Appeals Committee hears appeals against rulings by the Dean of Graduate Studies, or designate. |
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The following general guidelines define the routes of appeal in different areas: |
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General Principles | 1. Reappraisals of term and final grades occur at the department/Faculty level that originated those decisions, e.g., within the teaching Faculty. 2. Appeals of grade reappraisals and other such academic decisions will be first handled at the level of appeal closest to the level at which the decision was made. 3. Appeals against Faculty of Graduate Studies decisions or regulations will be handled through the Faculty of Graduate Studies. 4. Students must begin the reappraisal/appeal process at the appropriate level and proceed through successive levels of appeal in order, and with no omissions. 5. At every level, students should attempt, to the utmost of their ability, to present their arguments as effectively and as fully as possible. Mere dissatisfaction with a decision is not sufficient grounds for the appeal of a grade or other academic decision. 6. The General Faculties Councils Committee to Hear and Determine Student Academic Appeals will hear an appeal only if there is a credible allegation of: (a) bias, or (b) unfair procedures at a lower level of appeal, or (c) substantial new evidence which could not have been presented at an earlier stage. 7. Students may obtain help in understanding the appeals process and in writing appeal letters from the Graduate Students Association. |
Reappraisal of Graded Term Work
A student who feels that a piece of graded term work (term paper, essay, test, etc.) has been unfairly graded may have the paper re-graded as follows. The student shall discuss the work with the instructor within fifteen days of being notified about the mark or of the items return to the class. If not satisfied, the student shall immediately take the matter to the head of the department offering the course who will arrange for a reassessment of the work within the next fifteen days. Students in faculties without a departmental structure should take the matter to the Dean or the appropriate associate/assistant Dean of the Faculty offering the course. The result of that reassessment should be given to the student in writing. The reappraisal of term work may cause the grade to be raised, lowered or to remain the same. There is no limit to the number of times that a student may request a reappraisal of term work. |
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Teaching Faculty Appeals Committee | Reappraisal of term work is generally settled at the departmental level. If the student is not satisfied with the decision and wishes to appeal, the student shall address a letter of appeal to the Dean of the Faculty offering the course within fifteen days of the unfavourable decision. In the letter, the student must clearly and fully state the decision being appealed, the grounds for appeal and the remedies being sought, along with any special circumstances that warrant an appeal of the reappraisal. The student should include as much written documentation as possible. At this stage the Dean of the Faculty offering the course, at his or her discretion, may attempt to resolve the situation without proceeding to the Faculty Appeals Committee. If the matter is not resolved to the students satisfaction, the appeal letter will be sent to the Faculty Appeals Committee. The teaching Faculty Appeals Committee will not hear the appeal if the appeal letter does not detail the decision being appealed, grounds for appeal and outcome sought by the student, or if the chair of the Faculty Appeals Committee decides that sufficient grounds do not exist. If the appeal is to be heard and if the student has not already received a copy, the student is advised to request from the Deans office, a copy of the principles and procedures that govern the Faculty Appeals Committee for that Faculty. These procedures will detail the composition of the committee, the right of the student to have an advocate at the hearing, how the hearing will be conducted, and other information. The Faculty Appeals Committee will report its decision to uphold or deny the appeal in writing to the Dean of the Faculty, the Registrar and the appellant as quickly as possible. |
General Faculties Council's Committee to Hear and Determine Student Academic Appeals | This committee hears appeals of decisions made by Faculty Appeals Committees on matters of academic concern to students. The General Faculties Councils Committee will hear an appeal only if there is reason to believe that the Faculty Appeals Committee showed bias, unfair procedures, or if there is substantial new evidence that could not have been presented to a Faculty Appeals Committee. Before the General Faculties Councils Committee will accept an appeal, the chair of that committee must be satisfied that departmental and Faculty appeals procedures have been fully utilized. Students wishing to make an appeal to the Committee to Hear and Determine Student Academic Appeals must do so within fifteen days of the unfavourable decision from the Faculty Appeals Committee. A letter of appeal shall be sent to the Secretary to General Faculties Council (Administration Building, Room 127), and must indicate the decision being appealed, the grounds for appeal (i.e., alleged bias, alleged unfair procedures or substantial new information) and the remedies sought by the student, together with all supporting documentation. The appeal letter shall also state the levels of appeal that have already been utilized. The General Faculties Councils Committee will not hear the appeal if the chair decides that sufficient grounds do not exist. A student whose appeal is to be heard by the General Faculties Councils Committee is entitled to obtain from the Secretary to General Faculties Council the principles and procedures governing the General Faculties Councils Committee. These procedures will detail the composition of the committee, the right of the student to have an advocate, how the hearing will be conducted and other information. The committee will normally give fifteen days written notice of a hearing to the appellant and to the head of the academic unit against whose office the appeal is being made. Normally, the General Faculties Councils Committee will hear an appeal within thirty days of its acceptance. The chairperson of the General Faculties Councils Committee will convey the committees findings in writing to the appellant, the respondent, the Secretary to General Faculties Council and the Registrar. For more specific information and other principles governing student academic appeals, the Secretary to General Faculties Council should be consulted. |
Reappraisal of a Final Grade
In the reappraisal of a final grade, the only elements that will be considered are the grading of the final examination, if any, together with a recalculation of the weighted components that make up the final mark. An exception may occur when an instructor evaluates a piece of graded term work or other component at the end of the session; that grade may also be considered in a reappraisal of final grade. A student wishing a reappraisal of an individual final grade should first attempt to examine the final examination at the department or Faculty office. Then the student shall obtain a Request for Reappraisal of Final Grade form from the Registrars Office. On that form the student is required to indicate exactly what error was made in marking the examination and/or in computing the final grade and where the error can be found. The form will not be processed and the reappraisal will not take place unless the student provides a detailed rationale that outlines where and for what reason an error is suspected. Students wishing a reappraisal of a final grade (excluding Law courses) must submit their request by the following dates: Fall Session - March 1, Winter Session - June 30, Spring Session - August 15, Summer Session - October 15. The reappraisal form shall be sent/brought to the Registrar who shall forward it to the department head or Dean of the Faculty offering the course. Reappraisals of final grades are dealt with by the head of the academic unit in consultation with members of staff. Normally, the department/Faculty will respond to a Request for Reappraisal of Final Grade within thirty days of its initiation. After the reappraisal is completed, the department shall return the form to the Registrar who shall inform the student in writing of the result of any request for reappraisal. Students should be aware that the grade being reappraised may be raised, lowered or may remain the same. A student may request a reappraisal of final grade only twice in one academic year (July 1 - June 30). |
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Teaching Faculty Appeals Committee | Procedures for appealing a final grade reappraisal beyond the departmental level are detailed above in Appeals - Faculty Appeals Committee, and are the same for a final grade as for a piece of graded term work. |
General Faculties Council's Committee to Hear and Determine Student Academic Appeals | Procedures for appealing a final grade reappraisal beyond the Faculty Appeals Committee level are detailed above in Appeals - General Faculties Councils Committee to Hear and Determine Student Academic Appeals, and are the same for a final grade as for a piece of graded term work. |
Appeals Against Faculty of Graduate Studies Rulings
Faculty of Graduate Studies Appeals Committee | If a student wishes to appeal a Faculty of Graduate Studies ruling (e.g., the requirement to withdraw for academic reasons, the denial of continued registration, the denial of the right to graduate, specific requirements by the Faculty for the completion of a degree/course of study), the student shall address a letter of appeal to the Chair of the Graduate Studies Appeals Committee within fifteen days of the unfavourable decision. In the letter of appeal, the student must clearly and fully state the ruling/decision being appealed, the grounds for appeal and the remedies being sought, together with all supporting evidence or documentation, if any. Mere dissatisfaction with a ruling is not sufficient grounds for an appeal. In the process of deciding to initiate an appeal, the student may seek the assistance of the Graduate Students Association. If the appeal letter does not detail the decision being appealed, the grounds for appeal and the outcome sought by the student, or if the Chair of the Faculty Appeals Committee decides that sufficient grounds do not exist, the appeal will not be heard. If the appeal is to be heard and the student has not already received a copy, the student is advised to request from the Deans office, a copy of the principles and procedures that govern the Faculty Appeals Committee. These procedures will detail the composition of the committee, the right of the student to have an advocate at the hearing, how the hearing will be conducted, and other information. The Faculty Appeals Committee shall report, in writing, its decision to uphold or deny the appeal, to the Dean of Graduate Studies and the appellant as quickly as possible. |
General Faculties Council's Committee to Hear and Determine Student Academic Appeals | This committee hears appeals of decisions made by Faculty Appeals Committees on matters of academic concern to students. The General Faculties Councils Committee will hear an appeal only if there is reason to believe that the Faculty Appeals Committee showed bias, unfair procedures, or if there is substantial new evidence that could not have been presented to a Faculty Appeals Committee. Grades obtained in courses completed by the student in the appeals process will not be considered as new evidence. Before the General Faculties Councils Committee will accept an appeal, the chair of that committee must be satisfied that departmental and Faculty appeals procedures have been fully utilized. Students wishing to make an appeal to the Committee to Hear and Determine Student Academic Appeals must do so within fifteen days of the unfavourable decision from the Faculty Appeals Committee. A letter of appeal should be sent to the Secretary to General Faculties Council (Administration Building, Room 127), and must indicate the decision being appealed, the grounds for appeal (i.e., alleged bias, alleged unfair procedures, or substantial new information), and the remedies being sought by the student, together with all supporting documentation. The appeal letter should also state the levels of appeal that have already been utilized. The General Faculties Councils Committee will not hear the appeal if the chair decides that sufficient grounds do not exist. A student whose appeal is to be heard by the General Faculties Councils Committee is entitled to obtain from the Secretary to General Faculties Council the principles and procedures governing the General Faculties Councils Committee. These procedures will detail the composition of the committee, the right of the student to have an advocate, how the hearing will be conducted and other information. The committee will normally give fifteen days written notice of a hearing to the appellant and to the head of the academic unit against whose office the appeal is being made. Normally, the General Faculties Councils Committee will hear an appeal within thirty days of its acceptance. The chair of the General Faculties Councils Committee will convey the committees findings in writing to the appellant, the respondent, the Secretary to General Faculties Council and the Registrar. For more specific information and other principles governing student academic appeals, the Secretary to General Faculties Council should be consulted. |
Further Information About Other Appeals and Petitions to the University
It is expected that the procedures outlined above will be sufficient to deal with any student appeal. Students should note, however, that the current University Act, Section 45(2) states: Subsection (1) does not take away or impair the right of any student or group of students to petition any of the governing bodies of the University in respect of any matter, but such petition shall be in writing and shall be transmitted to the governing body through the president of the university. The Board of Governors has approved principles and procedures to guide its Petitions Committee in considering student petitions. However, the Board of Governors recognizes that the General Faculties Council is the final body of appeal with respect to academic matters including, but not limited to, grades, examinations, refusal of continued registration, or the requirement to withdraw from the University for academic reasons. The Petitions Committee will not attempt to evaluate the merits of any course or program grade, or of any other decision relating to an academic matter. The Board of Governors and the Petitions Committee of the Board of Governors do not have any jurisdiction to determine petitions received from students pursuant to section 45(2) and 42(1)(a) of the Universities Act, where the petitions are in relation to courses offered and marked at an educational institution other than the ²ÝÝ®ÎÛÊÓƵµ¼º½, notwithstanding that the course may be credited toward a ²ÝÝ®ÎÛÊÓƵµ¼º½ degree program. A petition to the Board of Governors must be directed in writing to the President. The nature of the petition and the remedies sought by the petitioner(s) shall be clearly stated in a letter, and all supporting evidence or background materials included. If the Petitions Committee finds that the case has merit, the matter may be returned directly to the appropriate jurisdiction for a rehearing. In the case of substantially academic matters, referral will be to General Faculties Council for its determination as to the appropriate level of jurisdiction. The Petitions Committee may allow a hearing if it accepts jurisdiction in the matter and deems the facts to warrant such a hearing. The Petitions Committee will not hear a petition for any remedy that may be obtained through existing appeal procedures within the University before those appeal procedures have been fully utilized, nor will academic decisions be set aside on the basis of minor irregularities in procedure. In the case of a petition challenging a decision of the University body on procedural grounds such as breaches of natural justice or fairness, the Petitions Committee will normally refer the issue back to the level of appropriate jurisdiction for a rehearing and new determination of the question. In the case of a petition challenging a decision in which the student is denied permission to register, the student shall not be registered while the petition is before the Board. For more specific information on the principles and procedures governing student petitions to the Board of Governors, the Secretary to the Board of Governors should be consulted. |
Continued Registration While Under Appeal
Students who appeal academic decisions to the teaching Faculty Appeals Committee or the General Faculties Councils Committee to Hear and Determine Student Academic Appeals have the right to continue their registration and to attend classes during the appeal process. The student is required to pay all fees. If the appeal fails, the students registration will be cancelled, regardless of the date, and all fees refunded in full. Students petitioning the Board of Governors are not permitted to register while under petition. |
Statement on Principles of Conduct
Preamble
This statement applies to all members of the University community including students, faculty, administrators, any category of staff, practicum supervisors, examiners, and volunteers. This statement applies in all situations where the persons are acting in their University capacities, whether or not on the Universitys property. It also applies to visitors or any other persons on University property, and to persons with whom the University contracts for services. All members of the University community have a responsibility to familiarize themselves with this Statement on Principles of Conduct and to conduct themselves accordingly. |
Statement
1. The ²ÝÝ®ÎÛÊÓƵµ¼º½ community has undertaken to be guided by the following statements of purpose and values:
2. The University seeks to create and maintain a positive and productive learning and working environment, that is, an environment in which there is:
3. Those persons appointed by the University to positions of leadership and authority have particular responsibility, not only for their own conduct, but also for ensuring, to the extent of their authority and ability:
responsibilities with respect to conduct 4. The University undertakes to ensure that its policies, systems, processes, and day-to-day operations foster the goals in #1 and #2 above. 5. The University encourages and undertakes to support all members of the University community in resolving conflicts and concerns in a positive, timely, reasonable, and effective manner. 6. The University undertakes to ensure that the protection afforded by the principles of natural justice is extended to all members of the University community. 7. The University undertakes to provide resources through various offices to generate awareness related to this Statement on Principles of Conduct throughout the University community and to assist in resolving conflict in a positive way. | |
(Note: The principles of natural justice reflect a concept that ensures fair play. The specific requirements of natural justice will often vary depending on the circumstances but are generally considered to ensure a full and fair consideration of the issue, including consideration in the absence of bias.) |
Student Misconduct
A single offence of cheating, plagiarism, or other academic misconduct, on term work, tests, or final examinations, etc., may lead to disciplinary probation or a students suspension or expulsion from the Faculty if it is determined that the offence warrants such action. |
Statement of Intellectual Honesty
Intellectual honesty is the cornerstone of the development and acquisition of knowledge. Knowledge is cumulative and advances are predicated on the contributions of others. In the normal course of scholarship these contributions are apprehended, critically evaluated, and form a foundation for further inquiry. Intellectual honesty demands that the contribution of others be acknowledged. To do less is to cheat. To pass off contributions and ideas of another as ones own is to deprive oneself of the opportunity and challenge to learn and to participate in the scholarly process of acquisition and development of knowledge. Not only will the cheater or intellectually dishonest individual be ultimately his/her own victim but also the general quality of scholarly activity will be seriously undermined. It is for these reasons that the University insists on intellectual honesty in scholarship. The control of intellectual dishonesty begins with the individuals recognition of standards of honesty expected generally and compliance with those expectations. With respect to student work in a course, it is the responsibility of the instructor to specify the academic requirements of the course. |
Plagiarism/Cheating/Other Academic Misconduct
Definitions | 1. Plagiarism - Plagiarism involves submitting or presenting work in a course as if it were the students own work done expressly for that particular course when, in fact, it is not. Most commonly plagiarism exists when: (a) the work submitted or presented was done, in whole or in part, by an individual other than the one submitting or presenting the work (this includes having another impersonate the student or otherwise substituting the work of another for ones own in an examination or test), (b) parts of the work are taken from another source without reference to the original author, (c) the whole work (e.g., an essay) is copied from another source, and/or, (d) a student submits or presents work in one course which has also been submitted in another course (although it may be completely original with that student) without the knowledge of or prior agreement of the instructor involved. While it is recognized that scholarly work often involves reference to the ideas, data and conclusions of other scholars, intellectual honesty requires that such references be explicitly and clearly noted. Plagiarism is an extremely serious academic offence. It is recognized that clause (d) does not prevent a graduate student incorporating work previously done by him or her in a thesis. 2. Cheating is an extremely serious academic offence. Cheating at tests or examinations includes, but is not limited to, dishonest or attempted dishonest conduct such as speaking to other candidates or communicating with them under any circumstances whatsoever; bringing into the examination room any textbook, notebook, memorandum, other written material or mechanical or electronic device not authorized by the examiner; writing an examination or part of it, or consulting any person or materials outside the confines of the examination room without permission to do so, or leaving answer papers exposed to view, or persistent attempts to read other students examination papers. 3. Other Academic Misconduct - Other academic misconduct includes, but is not limited to, tampering or attempts to tamper with examination scripts, class work, grades and/or class records; failure to abide by directions from an instructor regarding the individuality of work handed in; the acquisition, attempted acquisition, possession, and/or distribution of examination materials or information not authorized by the instructor; the impersonation of another student in an examination or other class assignment; the falsification or fabrication of clinical or laboratory reports; the non-authorized tape recording of lectures. 4. Any student who voluntarily and consciously aids another student in the commission of one of these offences is also guilty of academic misconduct. Note: Except for students in Master's programs in the Faculty of Environmental Design, all graduate students are registered in the Faculty of Graduate Studies. |
Penalties | 1. Failing Grade - A student may be given a failing grade in either an exercise or course in which that student is found guilty of plagiarism, cheating or other academic misconduct. Except in circumstances in which leniency is warranted, this penalty will only be applied in conjunction with one or other of the other penalties mentioned in this section. In situations in which a student is registered in a Faculty other than that in which the course is given, this is the only penalty that shall be applied by the host Faculty. 2. Disciplinary Probation - When a student is placed on disciplinary probation, he or she is entitled to proceed with a degree or other academic program, but only on condition that the registration will be forfeited and the student suspended or expelled, if he or she is found guilty of a further academic offence. A student who is placed on disciplinary probation is eligible to continue in the Faculty in the normal way after the satisfactory completion of his or her probationary period. This penalty shall be applied by the Faculty in which the student is registered at the time of the offence. 3. Suspension - Suspension takes place when a student is denied registration within a degree or other academic program for a specified period of time. A student who has been placed under suspension is conditionally eligible to reapply for admission or registration at either the end of a specified period of time or thereafter. Suspension does not imply automatic readmission; a student must satisfy the Dean and/or the Faculty concerned of his/her eligibility for readmission. This penalty shall be applied by the Faculty in which the student is registered at the time of the offence. 4. Expulsion - A student who is expelled from a Faculty is dismissed permanently from the Faculty with no right to apply for readmission to that Faculty. This penalty shall be applied by the Faculty in which the student is registered at the time of the offence. 5. Effects of Suspension or Expulsion from a Faculty - A student suspended or expelled from a Faculty normally may not apply or be considered for readmission to the University in another Faculty, until at least twelve months after the end of the session in which the academic offence takes place. 6. Expulsion from the University - If, upon suspending or expelling a student from a Faculty, the Dean and/or Faculty determine that the severe sanction of expulsion from the University is warranted, such a recommendation may be made to the Vice- President (Academic), who may act to expel the student from the University. |
Penalties and Their Application | 1. In cases in which the Dean and/or Faculty is satisfied that a student is guilty of plagiarism, cheating or other academic misconduct in circumstances which suggest a clear intention to deceive or otherwise commit an academic offence, the normal penalty will be either suspension or expulsion from the Faculty. 2. In cases in which the Dean and/or Faculty is satisfied that an offence has been committed, but doubt is left as to the existence of a clear intention to deceive or otherwise commit an academic offence, the normal penalty will be probation. 3. In cases where a student is found guilty of more than a single offence, the normal penalty will be expulsion from the Faculty, and in the most serious cases, expulsion from the University. |
Procedures | 1.Identification of Students in Tests or Examinations - Invigilators of any tests or examinations may, when they have reason to believe that there is cause to do so, challenge any candidate to produce proof of identity either in the form of the University I.D. card or of some acceptable equivalent (i.e., one bearing a photograph) such as the Provincial Drivers License, Canadian Citizenship Card, Passport, etc. If there is clear evidence that impersonation has occurred, the individual shall not be permitted to continue the examination and shall be reported immediately to the Dean of the Faculty in which the course is offered or his/her delegate. A student who is not able to provide acceptable proof of identity may be permitted to continue the examination provided that he or she undertakes to provide verification of identity later. If verification is not provided, then the student will receive an F in the examination, and the matter will be referred to the Dean of the Faculty in which the course is offered or his/her delegate for consideration of further disciplinary action. 2. The Responsibility of Instructors in Cases of Plagiarism, Cheating and Other Academic Misconduct - An instructor has the obligation to report immediately all suspected cases of plagiarism, cheating or other academic misconduct in his/her course or courses to the Dean of his/her Faculty, or his/her delegate, and to his/her head of department or equivalent. 3. The Encouragement of the Reporting of Plagiarism, Cheating or Other Academic Misconduct - Students or other persons who consider that they have evidence of conduct which amounts to plagiarism, cheating or other academic misconduct are encouraged to report such conduct to the Dean of the relevant Faculty or his/her delegate. An individual or group of individuals making such a report must be prepared to state the alleged facts and their reasons for suspicion in writing, and to appear before the Dean, his/her delegate, the appropriate Faculty disciplinary body, the Faculty Appeals Committee and the General Faculties Councils Committee to Hear and Determine Student Academic Appeals. 4. The Responsibility of the Dean of the Faculty in Which the Course is Offered - The initial responsibility for dealing with cases of plagiarism, cheating or other academic misconduct, lies with the Dean of the Faculty offering the course in which the student is enrolled or his/her delegate, subject to structures for advice, recommendation or action devised by that Faculty. Where the student is registered in that particular Faculty, any disciplinary action taken will normally not be of concern to any other Faculty. 5. The Relative Responsibilities of the Faculty in Which a Student Takes a Course and the Faculty in Which He/She is Registered at the Time of the Offence - In cases in which a student registered in the Faculty of Graduate Studies is accused of plagiarism, cheating or other academic misconduct, the Dean of Graduate Studies shall be advised of the incident, its circumstances, and its disposition within the host Faculty, and where appropriate shall take disciplinary action within his/her own Faculty subject to structures for advice, recommendation or action devised by that Faculty. This notification shall be the responsibility of the Dean of the host Faculty, or his/her delegate. 6. The Disposition of Cases by the Faculty of Graduate Studies When a graduate student is found guilty of plagiarism, cheating or other academic misconduct by the teaching Faculty, the student may appeal an unfavourable decision to the General Faculties Councils Committee to Hear and Determine Student Academic Appeals. When the student accepts the ruling of an appeals committee, or when all avenues of appeal of academic misconduct are exhausted, the Dean of Graduate Studies will make a ruling on the students registration in the Faculty of Graduate Studies. The Dean of Graduate Studies or his/her delegate shall place on probation, suspend, or expel from the Faculty of Graduate Studies. The probation, suspension, withdrawal or expulsion will be confirmed in writing to the student, the letter to include reference to Faculty and University appeal procedures. In cases in which the student has admitted the offence reference shall be made to this fact in the letter. The Registrar will be notified of the action taken by a copy of the letter. On receiving notification the Registrar is empowered to withhold the issuance of a transcript or statement of grades for the student disciplined pending the expiry of the appeal period, or exhaustion of the appeal process allowed for under Appeals below. |
Academic Misconduct - Criminal Offence | Where there is a criminal act involved in plagiarism, cheating or other academic misconduct, e.g., theft (taking another students paper from his/her possession, or from the possession of a Faculty member without permission), breaking and entering (forcibly entering an office to gain access to papers, grades or records), forgery, impersonation and conspiracy (impersonating another student by agreement and writing his/her paper) and other such offences under the Criminal Code of Canada, the University may take legal advice on the appropriate response and, where appropriate, refer the matter to the police, in addition to or in substitution for any action taken under these regulations by the University. |
Appeals | 1. The Appeals Process - In the case of appeal of a grade, the appeal should be to the Appeals Committee of that Faculty offering the course. A student who is placed on probation, suspended, or expelled from the Faculty of Graduate Studies, may appeal that decision, or any other Faculty of Graduate Studies ruling, to the Faculty of Graduate Studies Appeals Committee. The appeal, which must be initiated within fifteen days of the receipt of the letter from the Dean or his/her delegate, shall be in writing, addressed to the chairperson of the appropriate committee, and shall state specifically (a) the decision which is being appealed, (b) the grounds for the appeal, (c) the remedy being sought. 2. Sufficient Grounds - A student must satisfy the Appeals Committee that there are sufficient grounds for appeal. The principles applicable to an appeal to a Faculty Committee are those of fairness as set down in relation to the Committee to Hear and Determine Student Academic Appeals of General Faculties Council that are filed with the Secretary to General Faculties Council. It is recognized that the specific procedures used to attain fairness may vary from one Faculty to another. 3. Appeal from a Faculty Appeals Committee - Where a student is unsuccessful in an appeal to a Faculty Appeals Committee, he/she may appeal that decision to the Committee to Hear and Determine Student Academic Appeals of General Faculties Council, subject to the principles and procedures of the General Faculties Councils Committee as approved by General Faculties Council and filed with the Secretary to General Faculties Council. 4. Notification to the Registrar - When an appeal has been lodged by a student, the Registrar shall be notified by the chairperson of the Faculty Appeals Committee or General Faculties Councils Committee, as the case may be, of that fact, and of the disposition of the case by that body. 5. The Position of a Student Launching an Appeal Against Suspension or Expulsion - Where a students appeal against suspension or expulsion is accepted for hearing and is under consideration by an appeals committee, a student shall be granted tentative registration and permitted to attend classes. If the appeal succeeds, the student will be officially registered and assessed fees retroactively to the beginning of the session. 6. The Position of a Student Whose Appeal Against Suspension or Expulsion is Unsuccessful - In cases in which the student has been allowed to attend classes pending the disposition of an appeal and the appeal fails, the original date of the suspension or expulsion stands. 7. The Effect on a Students Permanent Record - Where a student has been suspended, expelled or placed on disciplinary probation and does not launch an appeal within fifteen days, or his/her appeal is unsuccessful, the notation suspended or expelled from or placed on disciplinary probation by the Faculty of Graduate Studies, for academic misconduct will be entered on the students permanent record upon receipt of such notice by the Registrar from the Dean of the Faculty. Where a student is suspended or expelled prior to the completion of the session, the symbols RW (required to withdraw) will be entered in the grade column on the students record in the courses in which he or she was registered for that session except for the course(s) in which an F grade has been given as a penalty. Where a student is suspended or expelled after the completion of a session the final grade will be entered on the students record in the courses in which he or she was registered for that session except for the course(s) in which an F grade has been given as a penalty. A students record will be cleared of the notation placed on disciplinary probation for academic misconduct when the probationary period has been completed, or upon completion of a degree program in another Faculty, or after three years have elapsed, whichever comes first. A students record will be cleared of the notation suspended for academic misconduct at the time of readmission to the same Faculty, upon readmission to and completion of a degree program in another Faculty, or after three years have elapsed, whichever comes first. At the time the record is cleared of the notation, the RW symbols will be changed to W, but any F grades, as given because of plagiarism, cheating or other academic misconduct, will remain Fs. A students record will not be cleared of the notation expelled for academic misconduct. These regulations also apply to students on probation, suspension or expulsion for non-academic misconduct (see below). |
Disciplinary Action for Non-Academic Misconduct
1. Definition The term non-academic misconduct includes but is not limited to: (a) conduct which causes injury to a person and/or damage to University property and/or the property of any member of the University community; (b) unauthorized removal and/or unauthorized possession of University property; (c) conduct which seriously disrupts the lawful educational and related activities of other students and/or University staff. 2. Temporary Suspension (a) Deans have the authority to suspend temporarily any student for alleged non-academic misconduct as defined above. Such suspension shall be effective immediately. The authority to suspend temporarily includes the power to suspend from a course or courses, or from the University, as may be appropriate. Until such time as the Review Committee meets, the Dean may, at his/her discretion, allow a student to continue attending classes and taking examinations. The power to suspend may be exercised either by the Dean in whose Faculty the student is enrolled or by the Dean in whose Faculty the course is being taught. In the absence of an appropriate Dean, the authority to suspend temporarily any student for alleged non-academic misconduct rests with the Vice-President (Academic) or his/her designate. (b) Where a case of alleged non-academic misconduct is brought to the attention of a Dean, the student shall be required to appear immediately before the Dean to respond to the allegations. If the Dean is not satisfied with the students response, or if the student fails to appear before the Dean, the Dean may exercise the power of temporary suspension and in that event convey the decision immediately to the Secretary to General Faculties Council and the Registrar. (c) Where the severity of misconduct does not warrant suspension, the Dean may place a student on probation for a specified period of time, with conditions attached as deemed necessary. Failure to adhere to conditions of probation may result in suspension. Probation is appealable by the student to the General Faculties Councils Review Committee, but on the understanding that the Review Committee may change probation to suspension. In this circumstance the Review Committee should discuss the proposed suspension with the Dean before making a final decision. 3. Review Committee (a) Upon the temporary suspension of a student by a Dean, a Review Committee of the University shall be convened expeditiously by the Secretary to General Faculties Council to determine whether the Deans action has been justified and also whether or not other disciplinary action is warranted. Such other disciplinary action may include probation, longer-term suspension or expulsion from the University. It shall also be open to the Review Committee to recommend to the President reference of the case to the law enforcement authorities. (b) The Dean, or other members of the University community concerned with the alleged misconduct, and the student, shall be called to appear and to give evidence before the Review Committee. The Dean may present all the evidence taken into account in making his/her decision. (c) The Review Committees decision shall be binding and it shall be reported in writing immediately to the student, the Dean, the Registrar, and the Secretary to General Faculties Council. 4. Composition of the Review Committee A Review Committee panel shall be established annually by the General Faculties Councils Striking Committee. The panel shall have twelve members, appointed for two years and representing various faculties and units. Six members of the panel shall retire each year. For any case referred to consideration, a Review Committee of three members of the panel shall be formed, one of whom shall be named as chairperson. The Secretary to General Faculties Council shall be responsible for constituting review committees and providing, where possible, that one member of each committee has served previously at a hearing. 5. Challenges to Composition of the Committee A student whose conduct is under review has the right to challenge, for cause, any member of the Review Committee. The validity of the challenge shall be left to the discretion of the chairperson. If the chairperson is challenged, the challenge shall be judged by the Secretary to General Faculties Council. Such cause may include teacher/student relationships, evident or published bias or any other factor likely to prejudice a fair hearing. The student shall inform the chairperson in writing of his or her desire to challenge any member of the Committee within three days of being informed of the composition of the Review Committee. In the event of the temporary unavailability of the chairperson, the Secretary to General Faculties Council shall exercise the chairpersons responsibilities. 6. Time Limit for Review The review of disciplinary action for non-academic misconduct shall be carried out expeditiously and, if possible, within fifteen days of the decision by a Dean to suspend a student temporarily. 7. Notice of Hearing The Secretary to General Faculties Council shall normally give seven days written notice of hearing to the Dean, the student, and other individuals concerned with the alleged misconduct. 8. Effect on a Students Permanent Record The regulations given above for academic misconduct will also apply to non-academic misconduct. 9. Presidential Discretion The President may, with good and sufficient cause as in cases where members of the University community, the learning environment and/or University property is threatened, exclude the student or students concerned from access to the campus prior to and following the hearing. Further details may be obtained from the Secretary to General Faculties Council. |
Integrity in Scholarly Activity
In addition to its regulations dealing with student academic misconduct, the University has a policy and procedures governing the scholarly integrity of members of the Universitys Faculty and persons holding post-doctoral fellowships or their equivalent. The policy and procedures are titled Integrity in Scholarly Activity and apply to both teaching and research. |
Policy | The University and its members are committed both institutionally and individually to integrity in scholarly activity. Accordingly, the University has developed and implemented a policy and attendant procedures for handling cases of alleged scholarly misconduct. These are designed to recognize the differences among disciplines, to provide for fair treatment of those whose integrity is brought into question, and to protect those who set the process in motion or otherwise assist in dealing with complaints. |
Scholarly Misconduct | The policy defines scholarly misconduct as including: plagiarism; fabrication or falsification of research data; conflict of scholarly interest, including suppressing the publication of the work of another scholar and improper negative reviewing of a research grant application by another scholar; and other practices that deviate significantly from those which are commonly accepted as appropriate within the scholarly communities. As well, each Faculty has definitions and guidelines that are applicable to those disciplines and activities that characterize scholarly work within the Faculty. In particular, the Faculty guidelines deal with the retention of original data and material products relating to scholarly activity and the authorship of published or presented work. |
Sexual Harassment
The ²ÝÝ®ÎÛÊÓƵµ¼º½ recognizes its moral and legal responsibilities to protect its students, staff and Faculty against sexual harassment and has established a Sexual Harassment Policy and related procedures to deal with this serious issue. The simple definition of sexual harassment is unwanted sexual attention. Any type of conduct that emphasizes the sexuality, gender or sexual orientation of an individual and creates for them an offensive, intimidating or hostile learning, working or living environment is sexual harassment. The harassment is more serious if submission to or acceptance of such behaviours is made either an implicit or explicit condition of an individuals employment or academic status. Sexual harassment may take various forms. It includes but is not limited to the following: verbal abuse or threats of a sexual nature; unwelcome remarks, jokes, innuendos or taunting about a persons sex (often linked with references to the body, attire, age or marital status of the individual); the display of pornographic, sexually offensive or derogatory pictures; unnecessary and unwelcome physical conduct such as touching, patting, pinching; unwelcome sexual invitations or requests, usually of a persistent nature; sexual assault. Gender harassment or sexism may also be one form of sexual harassment. Sexual harassment has both males and females as its victims and perpetrators. It can occur between members of the opposite sex or of the same sex. Although sexual harassment often occurs where there is a real or perceived power imbalance, it can also occur amongst peers. |
Advice and Information | Individuals with a concern regarding a possible occurrence of sexual harassment have the following mutually non-exclusive alternatives to assist them: (a) If possible, immediate personal strategies should be utilized such as informing the alleged harasser (either in person or by letter) that such behaviour is offensive and requesting an end to the perceived harassment. Frequently, this assertive stance curtails further incidents. (b) If this is not possible or productive, someone who is empowered to investigate allegations of sexual harassment should be contacted: the Sexual Harassment Adviser at 220-4086 or the appropriate Dean or administrative equivalent who supervises the alleged harasser. In cases where physical assault has occurred, the complaint may also be lodged with Calgary Communities Against Sexual Abuse (CCASA) at 237-5888 or the Calgary Police at 266-1234. Whatever routes are taken, every effort should be made to document precisely what has transpired. Complaints of sexual harassment do not have to enter a formal investigative and disciplinary procedure simply because an individual has chosen to speak to the Sexual Harassment Adviser. Individuals are free to simply make a report of the incident to the Adviser. These reports are useful for statistical purposes and assist in directing educational initiatives. Individuals wishing to pursue the matter can file a written complaint with the Adviser who will then attempt to affect an informal resolution to the problem. Informal resolutions usually involve the Adviser consulting with the two parties either individually or together. The end result must be satisfactory to all parties. If an informal resolution fails or is inappropriate, a formal hearing may be held on any written complaint of sexual harassment where there is no other negotiated or legislated procedure to pursue a complaint against the alleged offender. Due to the nature of the issue of sexual harassment, the policy and procedures are regularly revised and updated. Persons seeking information on this issue are therefore encouraged to contact the Sexual Harassment Adviser to obtain a copy of the latest official document. The Adviser is located in MacEwan Student Centre, University Counselling Services, Room 375 and may be reached by telephone at 220-4086. Additional information is available on the web (). |
Policy of Support for Persons with Life Threatening Communicable Illnesses
The University recognizes that persons suffering from life threatening communicable illnesses have a right and a responsibility to continue in their regular work or academic pursuits as long as they are capable of carrying out the duties and obligations associated with those pursuits; and recognizes that individuals who contract a life threatening communicable illness, including AIDS, are entitled to continue in their employment or studies provided that the health, safety and well being of others are not endangered. The University is guided in the application of this policy by current research findings and medical advice relevant to the individual case. All members of the University community are urged to recognize the responsibility they have for ensuring that those with such illnesses are treated in a caring and supportive manner. |
Fees and Expenses
Please note that both general and tuition fees are subject to change without notice. All graduate students are assessed both general and tuition fees each year. International students are defined as those studying in Canada under a Study Permit. |
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Graduate Studies General Fees These fees are assessed once a year on the student’s annual registration date. All graduate students pay the same general fees: there is no international differential charge for general fees. General fees are non-refundable after the fee payment deadline. |
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Full-time |
Part-time |
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Registration |
$10.00 |
$10.00 |
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Graduate Students’ Association |
$83.45 |
$67.38 |
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Group Insurance |
$11.00 |
Full-time students only |
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Health Insurance |
$240.00 |
Each student is responsible for his/her own basic health care coverage and must be enrolled in a provincial health plan or its equivalent. The Graduate Student Association arranges an extended health and dental benefit plan that is compulsory for full-time students who are automatically enrolled unless proof of alternative coverage (i.e., Blue Cross, Clarica, etc.) is submitted to the GSA (MacEwan Student Centre, Room 350) before the fee payment deadline. Family Coverage must be applied for before the fee deadline. Part-time students are automatically excluded from the Health and Dental Plan, but may apply to the GSA to purchase this coverage. Application must be made before the fee payment deadline. |
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Dental Insurance |
$165.00 |
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UPASS |
$192.00 |
Full-time students only – valid for 12 months |
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Campus Recreation |
$88.92 |
$88.92 |
Optional only to students living outside the Calgary area. Must opt-out in writing through the Faculty of Graduate Studies. |
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Athletics |
$41.00 |
$41.00 |
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Donation |
$10.00 |
$10.00 |
Optional |
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Thesis Levy |
$21.00 |
Assessed in first and second years of thesis-based programs only. |
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TOTAL |
$862.37 |
$217.30 |
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Tuition – Master’s Thesis and Doctoral Programs (except the thesis-based Master of Business Administration program) |
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All students are assessed tuition fees. Students in research-based degree programs pay program fees and continuing fees (if applicable). Any change in tuition fees normally takes effect 1 May. |
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Canadian Citizens and Permanent Residents |
International Students |
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Program Fees |
$5,041 |
$10,082 |
Pro-rated over 4 terms |
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Continuing Fees |
$1,466 |
$2,932 |
Pro-rated over 4 terms |
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Students admitted to a thesis-based Master’s degree program with a four-year baccalaureate degree |
First year at full program fees Subsequent years at continuing fees |
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Doctoral student admitted with a Master’s degree and a recognized baccalaureate degree |
First two years at full program fees Subsequent years at continuing fees |
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Doctoral student admitted with a four-year Honours baccalaureate degree or equivalent, but with an incomplete or unrecognized Master’s degree Students with a four-year Honours baccalaureate degree or equivalent, transferring into a doctoral program with an incomplete or unrecognized Master’s degree |
First three years at full program fees Subsequent years at continuing fees |
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Student in a qualifying year in a thesis-based program |
Full program fees for the qualifying year, then normal assessment of one or two years of program fees during program Subsequent years at continuing fees |
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A student in a thesis-based program who takes a course by distance education is not required to pay additional distance education course fees. |
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Please note that differential fees are assessed for MBA courses offered by the Haskayne School of Business. Students in thesis programs in other faculties who wish to take Haskayne courses with differential fee assessments will be required to pay the differential fee assessment on top of their normal program fees. |
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Tuition – Course-based Master’s Programs (except for courses with differential fee assessment – undergraduate courses offered by the Faculties of Law and Medicine and MBA courses offered by the Haskayne School of Business) |
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All students are assessed tuition fees. Students in a course-based Master’s program pay tuition fees on a per course basis. Any change in tuition fees normally takes effect 1 May. |
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Canadian Citizens and Permanent Residents |
International Students |
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Full Course Fee (Graduate – 600-level or above) |
$1,288 |
$2,576 |
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Half-Course Fee (Graduate – 600-level or above) |
$644 |
$1,288 |
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Quarter-Course Fee (Graduate – 600-level or above) |
$322 |
$644 |
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Full Course Fee (Undergraduate – under 600-level) |
$972 |
$1,944 |
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Half-Course Fee (Undergraduate – under 600-level) |
$486 |
$972 |
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Quarter-Course Fee (Undergraduate – under 600-level) |
$243 |
$486 |
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Students in course-based programs are assessed tuition fees by course, based on the level of the course. |
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Each year, at the time of the student’s annual registration, each course-based student is assessed tuition fees equivalent to a graduate half-course, whether or not the student has registered in a course. This fee will be credited to the first half-course taken in the registration year. |
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The total of the tuition fees paid by a course-based student over the course of a graduate degree program cannot be less than the full program fees in effect during the student’s final year. A student who has paid less than the minimum tuition fees over the course of his/her program will be assessed the difference between the full program fees in effect in his/her final year and the total amount paid to date in tuition fees. |
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Please note that differential fees are assessed for MBA courses offered by the Haskayne School of Business, for undergraduate courses in the Faculty of Medicine and for undergraduate courses in the Faculty of Law. All students who take these courses are required to pay the differential fee. Students in thesis programs who take courses with differential fee assessments will be required to pay the differential fee assessment in addition to their normal program or continuing fees. |
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A student who receives advanced credit for courses taken before formal entry to a graduate degree program will not have the fees paid for those courses credited toward the current graduate degree program. A student who receives transfer credit for courses taken at another university may not have the fees credited toward the current graduate degree program. |
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Students who audit courses pay half the current course fees. For courses with a differential fee assessment, for example, MBA courses, a student who audits a course pays half the current course fee + half the current differential fee. |
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Program-Specific Fees In addition to the program-specific fees listed below, courses offered off-campus or through distance delivery methods may have tuition charges that differ from the normal tuition policy. Check with the graduate program for exceptions to the normal tuition policy. |
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Doctor of Education (distance delivery) |
Please refer to the web for current fee information: http://www.ucalgary.ca/~distdoc/ |
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Master of Business Administration (course-based) |
2005-2006 – Canadian citizens and permanent residents One half course = base course fee of $644* + differential of $500 $644 + $500 = $1,144 per half-course 2005-2006 – International students** One half-course = (base course fee + differential fee) x 2 ($644 + $500) x 2 = $2,288 per half-course *See “Tuition – Course-based Master’s Programs” above for base course fee. ** The Government of Alberta requires international students to pay a differential fee of 100% of the applicable tuition fees. |
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Master of Business Administration (thesis-based) |
Canadian citizens and permanent residents Years One and Two: Full program fee* + differential fee of $5,000 2005-2006: $5,041 (full program fee) plus $5,000 (differential) = $10,041 Subsequent years at continuing fees* International students** Years One and Two: (Full program fee + differential) x 2 2005-2006: ($5,041 + $5,000 differential) x 2 = $20,082 Subsequent years at continuing fees* * See “Tuition – Thesis-based Master’s and Doctoral Programs” above for program and continuing fees. ** The Government of Alberta requires international students to pay a differential fee of 100% of the applicable tuition fees. |
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Alberta/Haskayne Executive Master of Business Administration |
Contact the Alberta/Haskayne Executive MBA Program Office at 220-8828 for fee information. |
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Master of Continuing Education |
Please contact the program for further information. |
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Master of Education (distance delivery) |
Please refer to the web for current fee information at http://www.educ.ucalgary.ca/gder/distance/index.html. |
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Master of Strategic Studies (distance delivery) |
$11,000 for the first year Subsequent years at continuing fees (The program fee includes course fees and general fees.) Non-Canadian residents and students living outside Canada may be assessed higher fees. Please contact the program for further information. |
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Tuition Assessment – Other Categories |
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Visiting Students |
Visiting students are assessed general fees and tuition fees on a per-course or a continuing fee basis, depending on the nature of the work being undertaken, and their citizenship category. |
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Exchange Students |
²ÝÝ®ÎÛÊÓƵµ¼º½ students taking courses at other universities are assessed general fees and course fees at the ²ÝÝ®ÎÛÊÓƵµ¼º½, provided that there is a reciprocal agreement between the institutions. Students from other universities taking courses at the ²ÝÝ®ÎÛÊÓƵµ¼º½ under a reciprocal agreement will have tuition fees assessed by their home institutions, but will pay GSA fees and a registration fee of $10 at the ²ÝÝ®ÎÛÊÓƵµ¼º½. |
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International Students |
International students studying at the ²ÝÝ®ÎÛÊÓƵµ¼º½ under a Study Permit are required to pay a differential fee of 100 percent of the applicable tuition fees (program fee, continuing fees or course fees). An international student whose immigration status changes is required to provide proof of the new status before a change in the fee assessment will be made. A change in a student’s immigration status will not alter the student’s fee assessment unless proof is submitted to the Faculty of Graduate Studies by the deadline for fee payment for the session. International students who expect to hold graduate assistantships must obtain the appropriate authorization from the immigration authorities to enable them to work on campus. |
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Any appeals regarding fee assessment must be made to the Dean of Graduate Studies within six months of the fee assessment. |
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Students in a Master of Engineering (Thesis Route) program are assessed fees per course; however, the minimum fees paid by a student in an MEng (Thesis Route) program cannot be less than the minimum program fees in effect at the time of completion. Students in an MEng (Courses Route) program are assessed in the same manner as other course-based students. |
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Courses taken extra-to-program |
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A student, in a thesis-based or a course-based program, who wishes to take a course that is extra to his/her degree program, will be assessed extra fees per course in addition to the regular graduate tuition assessment. |
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Extra-to-program courses will not count toward the current graduate degree, but students should be aware that they will be included in all grade point average calculations on the transcript. |
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Fees paid for extra-to-program courses will not be credited toward payment of full course fees. |
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Fee credit will not be given for extra-to-program courses that are subsequently used for unclassified studies or in any degree, diploma or certificate program. |
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Registration in any course is subject to departmental approval. |
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Fee Adjustments and Refunds |
A student who withdraws from the Faculty of Graduate Studies and subsequently seeks admission into a different program at the ²ÝÝ®ÎÛÊÓƵµ¼º½ will not receive credit for previously paid fees. Students have until the fee payment deadline for the term to make course additions and deletions without penalty. Students who make course changes after the fee payment deadline will be assessed a $60 late fee for each Change of Course Registration form processed. After the fee payment deadline, a student may withdraw from a course up to the last day of lectures, but no refund of any portion of the tuition fees will be made. A course-based student is assessed a minimum tuition fee equivalent to a graduate half-course tuition fee at the time of his/her annual registration. If the student cancels program registration before the fee payment deadline for his/her annual registration term, the tuition fees will be refunded. If the student withdraws from program after the fee payment deadline, the minimum tuition fee will not be refunded whether or not the student has registered in a course for that term. A course-based student who withdraws from a course before the deadline for fee payment will receive a refund of the tuition fees only if he/she has already taken at least one half-course within that registration year. Thesis-based students who withdraw from individual courses will not have any changes made to their fee assessment for the year. Thesis-based students who withdraw from a graduate program will have tuition fees pro-rated to the end of the term in which they withdraw. If the student cancels program registration before the fee payment deadline for his/her annual registration term, the tuition fees will be refunded. General fees are not refunded following the fee payment deadline. |
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Payment and Collection of Fees |
Students may pay their fees by cash, cheque, money order, debit card, Visa or MasterCard using the following methods:
If fees are paid from some form of student assistance, it is the responsibility of the student to advise the Fee Advisor and to produce a letter from the source of the assistance as confirmation. This must be done before the fee payment deadline to avoid penalty. General fees must be paid no later than the deadline indicated in the Academic Schedule for the student's annual registration month. Program and continuing fees are collected as follows: 4/12 in Fall 2/12 in Spring 4/12 in Winter 2/12 in Summer Course-based students' fees must be paid in full by the deadline in the Academic Schedule for the annual registration semester and for each semester in which courses are being taken. The last date for the payment for late registrants is 10 days after assessment. A $60 penalty may be charged on any payments made or post-marked after the specified deadline. If the fees are not paid by the date specified in the Academic Schedule, registration may be subject to cancellation. Future registration will not be accepted until the account has been settled and the reinstatement fee has been paid. Arrangements can be made with the Fee Office to make fee payments by installments per term. |
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Delinquent Student Accounts |
This policy applies to any student enrolled in a graduate program at the ²ÝÝ®ÎÛÊÓƵµ¼º½. A student who is having difficulty meeting his/her financial obligations is encouraged to consult with Student Awards and Financial Aid, or the Counselling and Student Development Centre. Any student with an overdue debt to any unit of the ²ÝÝ®ÎÛÊÓƵµ¼º½, including any administrative department and the Students' Union or Graduate Students' Association, will not be allowed to register, graduate or receive transcripts of grades, and may be denied access to other University services until the outstanding account is settled in full, or an acceptable arrangement has been made. An administration fee of $10 will be assessed in addition to the amount owing. |