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4.69 Amendments to the Non-Academic Misconduct Policy must be recommended to the Vice-Provost (Students), who oversees in the administration and implementation of the policy. Any changes must be first authorized by the Vice-Provost (Students) and then brought to General Faculties Council (GFC) for approval. The policy will be reviewed after twelve (12) months and every two (2) years thereafter and will include input from Students, staff and faculty who are involved in the administration of the policy.

4.70 Appeal Board Hearings always serve as a final appeal authority for Students who are found in-violation of this policy. Except in exceptional cases wherein the Board is hearing an appeal of the Vice-Provost (Students), the Vice-Provost (Students) will serve as Chairperson of this Board and will call meetings as necessary. In the event that the Vice-Provost (Students) must be excused from chairing Appeal Board Hearings, the Vice-Chairperson of the Appeal Board will be appointed to Chairperson for the Hearing.

4.71 The Executive Assistant of the Vice-Provost (Students) will serve as administrator for all Board Hearings.

4.72 Records of charges and sanctions, other than suspension or expulsion, will not be placed in Student academic records. Records of all decisions, including charges and sanctions, will be maintained as part of the confidential records maintained by the Offices of the Associate Vice-Provost (Student Success and Learning Support Services) for a period of up to five years after the Student graduates or ceases to be a Student. Reports and statistics compiled by the Associate Vice-Provost on the nature and number of cases and outcomes, including sanctions, will not include identification of individual Students. Records of charges that are dismissed will be sealed and kept for a period of one (1) year after the incident date and will be destroyed after one year. Records may be released as required by law.

4.73 An annual report detailing types of cases heard and actions taken under this policy will be provided to the General Faculties Council.