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Seven Onboarding Essentials

Welcome to the ²ÝÝ®ÎÛÊÓƵµ¼º½! Before you get started with your onboarding checklist, first complete the following seven essential steps. These apply to all new ²ÝÝ®ÎÛÊÓƵµ¼º½ employees and must be completed first.

Step 1 | Note your ²ÝÝ®ÎÛÊÓƵµ¼º½ (UCID) number 

Step 2 | Register for your IT Account

Step 3 | Enrol for Benefits

Step 4 | Plan to get to and around campus 

Step 5 | Set up payroll details

Step 6 | Get your employee ID card (Unicard) 

Step 7 | Register for required training and welcome sessions

Step 1 | UCID

Note your ²ÝÝ®ÎÛÊÓƵµ¼º½ ID (UCID) number.

Do this before your first day, after receiving UCID number by email.

You will receive an email from your manager or onboarding coordinator containing your unique employee UCID number as soon as it’s available. ²ÝÝ®ÎÛÊÓƵµ¼º½ employees require this number all the time, so keep it with you until you get your official photo ID card printed (step 6 below).

 

Step 2 | IT Account

Register for an Information Technologies (IT) account.

Do this before your first day and after receiving your UCID number.

You will need an IT account right away to access the My ²ÝÝ®ÎÛÊÓƵµ¼º½ portal, update your personal information, complete onboarding courses, input direct deposit information, complete timesheets, and much more.

 

Step 3 | Benefits

Enrol for Benefits. 

Do this within 14 days of your hire date, after receiving your benefits enrolment email.

If you are in a benefit eligible position, soon after your start date you will receive an email from DoNotReply@ucalgary.ca with instructions on using the self-service benefit enrolment tool — to complete the benefits enrolment process through the My ²ÝÝ®ÎÛÊÓƵµ¼º½ portal. Once the process is finalized you will receive Alberta Blue Cross ID cards within 4-6 weeks.

Step 4 | Getting Around

Plan to get to and around campus.

Do this before your first day.

A new commute takes some getting used to. Before your first day, check out your transit and parking options and  by selecting your building and entering your room number. To apply for a parking permit, you will need an IT account and your UCID number.

If you are moving into an office and you have equipment and/or materials to unload, contact Parking Services for information on where to park and to register your license.

Daily and monthly parking at Foothills campus is managed by , except for the Teaching Research and Wellness (TRW) underground parkade, which is managed by ²ÝÝ®ÎÛÊÓƵµ¼º½.

Step 5 | Payroll

Set up Payroll Details.

Do this before your first day and after your IT account is created.

Input your direct deposit information through the My ²ÝÝ®ÎÛÊÓƵµ¼º½ portal and complete the personal tax credit forms before your first day. Please email completed tax forms to Payroll at payrolluc@ucalgary.ca.

Step 6 | Unicard

Get your employee ID card (Unicard).

Do this on your first or second day.

All faculty and staff members require a Unicard.  It is your official campus identification card.  It also provides access to services such as libraries, Labs, Active Living and swipe to release printing as well as electronic access to secured buildings.

To get your unicard, upload your photo  .

For opening hours and office location, please visit the Unicard Office website.

Step 7 | Training - UBegin

Register for required training and welcome sessions.

Do this on your first or second day. 

Take the fast track to institutional knowledge with our comprehensive onboarding and employee welcome program comprised of several courses designed especially for all new ²ÝÝ®ÎÛÊÓƵµ¼º½ employees. The New Employee Welcome session is part of UBegin.

Register for UBegin

Health and Safety 

  • All new employees are automatically enrolled in the following eLearning courses: Occupational Health and Safety Orientation, Hazard Assessment Training, and Harassment and Violence Awareness Training. To troubleshoot issues you may experience when viewing an eLearning course, view our . 
  • All new managers and supervisors are required to complete the .
  • Additional training may be identified by your manager/supervisor on the Hazard Assessment and Control Form for your job description/laboratory/workshop. View all training by Environment, Health and Safety.

Cybersecurity, Privacy Awareness and Research Security

  • All faculty and staff are required to complete . 
  • Additionally, faculty and staff who perform and/or support research must also complete . 
  • Graduate assistants will be required to complete this training starting in January 2025. 

 

This half-day orientation session runs once a month, in-person or online, to provide new employees with the basic information they need to thrive at the university. The course covers ²ÝÝ®ÎÛÊÓƵµ¼º½ vision and institutional strategies, training and development opportunities, resources and services available to staff and much more. 

The Story of ii' taa'poh'to'p: This online course will introduce learners to the history and content of our Indigenous Strategy, ii' taa'poh'to'p, guiding our way forward 'in a good way' on the path towards reconciliation in response to the 2015 Final Report on Truth and Reconciliation.

to register for The Story of ii' taa'poh'to'p.

Beginning the Journey Towards Reconciliation: This online course provides a basic introductory level overview of the history and diversity of Indigenous people in Canada.

to register for Beginning the Journey Towards Reconciliation.

Stay informed about maintenance work in the building(s) you work in. Select you work location(s) on the Facilities Buildings page and sign up to receive building specific work notices — directly in your inbox.

Almost there!

Now that you've complete the seven essentials of onboarding, you're ready to move on to your role-specific onboarding checklist.

Role-Specific Onboarding Checklists

Onboarding at ²ÝÝ®ÎÛÊÓƵµ¼º½ — how are we doing?